Overview
Instructions for a student to designate a Proxy. If you need additional help please select the Request Help button on the right to submit a ticket to Earlham ITS.
Steps for establishing a proxy as a student
Step 1
Log into theHeart at https://theheart.earlham.edu
Step 2
Select the “Student Profile” card. If you do not have this card, Select the hamburger Icon on the top left and discover. Then search for Student Profile and add it to your bookmarks.
Step 3
Select ‘Proxy Management’ at the bottom left of the screen.
Step 4
Select “Add New”
Step 5
Enter requested personal information of parent/guardian. The email address entered here will be your Proxy’s username. IMPORTANT: Earlham College CAN NOT provide FERPA information over the phone to a Proxy without your authorization and the passphrase entered.
Step 6
Once you select the ‘Relationship’ type, you will be given a list of authorizations to choose from. The authorizations you choose (if any) is completely up to you. You are responsible for managing your Proxy(s) authorization access. You can make changes at any time.
Step 7
When all of required information is entered, hit ‘Submit’. Your Proxy will be emailed all the necessary information for account setup.
Step 8
After submission, you will be taken back to the Proxy Management Main Page. From here you can add additional Proxys, edit existing Proxys, or delete Proxys.
Step 9
Select the ‘Edit’ icon.
Step 10
Click the ‘Email Passphrase’ link. This step is optional, HOWEVER, without this step your Proxy will be unable to request FERPA information over the phone.
Additional Information
If you need additional help please select the Request Help button on the right to submit a ticket to Earlham ITS.